A smooth migration from your current platform
Both systems can run side by side during the transition. Teams move over department by department at your own pace — existing invites and links stay valid.
For CIOs, CFOs & project owners
Economics, licensing, and a predictable rollout
In order: what a modern media stack buys you, which delivery formats exist (licenses or a turnkey appliance), what the rollout plan looks like, and which risks we take off your plate.
Total cost of ownership
Modern codecs and efficient server-side processing cut the cost of ownership — with the same coverage of enterprise scenarios.
Servers
−40…50%
Approximate reduction in server capacity on typical enterprise workloads.
Bandwidth
−30…50%
Thanks to AV1 and VP9 at comparable perceived quality.
Meeting minutes
auto
The built-in AI scribe drafts summaries, decisions, and action items — assistants only review and approve.
These figures reflect what modern codecs and efficient server-side processing make possible. The actual effect is confirmed during an infrastructure assessment.
Editions
Basic, Pro, Ultimate
Three editions that grow with your scenario — from a modern conferencing core to a full AI-powered meeting suite. Pricing is individual and depends on capacity and delivery format: contact us for a quote.
Basic
Modern conferencing core
- SFU media core with AV1 / VP9 / H.264
- Web client for meetings up to enterprise scale
- Recording (MP4), RTMP/HLS streaming
- Scheduler, .ics invitations, email notifications
- LDAP / Active Directory, admin panel, audit log
- Monitoring dashboards out of the box
Pro
Plus your hardware fleet
- Everything in Basic
- SIP / H.323 room systems (Poly, Cisco, Yealink…)
- MCU compositing with opportunistic transcoding
- Cascading to external conferencing servers
- Dial-plan routing and endpoint profiles
- NimbleGPT AI scribe available as an add-on
Ultimate
The full AI-powered suite
- Everything in Pro
- NimbleGPT AI scribe included (on-prem AI node)
- Semantic search across the meeting archive
- DOCX / PDF export, minutes delivery by API
- Integration hooks for DMS and workflow systems
- Priority support tier included for year one
Licensing & delivery formats
Flexible for your budget cycle
A standard licensing scheme for capital budgets, and a turnkey appliance option for teams that prefer operating expenses and a single contract.
Option 1
Software licenses
Classic CAPEX model
- Server license
The right to deploy the platform in your infrastructure, with an unlimited user directory.
- Port licenses
Measured by concurrent connections, not by registered users. You pay only for real capacity.
- Support subscription
SLA tiers — standard, extended, and 24/7 mission-critical. Updates and patches are included in an active subscription.
A good fit for organizations with a steady capital IT budget.
Option 2
Turnkey appliance
One contract · OPEX-friendly
- Software, hardware, and support in one package
A ready-to-run bundle: certified servers, the NimbleMeet platform pre-installed, and support included. One contract for everything — no juggling multiple agreements.
- Fixed cost over the agreed term
Payments are spread across the support period. Easy to plan in an operating budget and easier to defend with finance.
- The installation stays yours after the contract ends
Licenses and hardware remain at your disposal. Renewing support is your call — without renewal, the system keeps running on the current version.
Configuration and terms are tailored to your budget cycle.
A careful transition
Risks we take off your plate
Replacing a conferencing platform is always a sensitive project. Here is how we structure it so you can stay calm.
Compatibility with your hardware fleet
Poly, Yealink, Cisco, and Grandstream SIP endpoints connect without replacement. A detailed compatibility audit is part of the discovery phase.
Team enablement
Follow-along documentation, live webinars for administrators, and optional onboarding for key users — so the team is confident from day one.
Regulatory requirements
Role-based access, full audit trail, isolated deployment, and data residency by architecture — your data never leaves the infrastructure you control.
A typical rollout
From discovery to operations
- 01Discovery
Interviews with your IT team, an audit of the current conferencing infrastructure, mapping of scenarios and constraints.
- 02Delivery
Agree on the configuration, sign the contract, hand over the distribution package into your secure environment.
- 03Installation
Deploy the platform with the Ansible role, integrate with AD and the SIP gateway, run acceptance tests.
- 04Enablement
Train administrators and key users, configure policies and roles.
- 05Handover to operations
Agree on SLAs, support channels, the update cadence, and the development roadmap.
Ready to talk terms?